The current metadata project is aimed at uploading all documentary metadata as recorded in the available research reports.
Download the Research Reports from the CPUT website;
Print only Research Reports will be scanned
Upload the metadata for each faculty under the following headings:
Books / Book Chapters
Journal Articles (DHET subsidised)
Journal Articles (not DHET subsidised)
Postgraduate Degrees conferred (to be loaded under Theses and Dissertations within the relevant faculty, department and collection)
When uploading metadata without a bitstream / file, substitute the blank files as follows:
Uploading metadata for an article available online and not present on DK insert the file for online only articles.
Uploading metadata for an article available in print only, therefore not present on DK, insert the file for print only articles.
Uploading theses metadata when the theses is not present on DK, insert the thesis file as indicated.
Files may be downloaded from this guide.
1. Start at the DK home page (http://digitalknowledge.cput.ac.za/xmlui/)
You may also begin as follows:
It is essential to have the document on screen as you may need to copy and paste information from the document (especially the abstract). Also keep Aleph open as you may need to copy metadata to match the Aleph record
2. Item Submission: Describe Item (I)
Surname; full first names when available. “Add” to add additional authors.
For single authors you do not need to use the “Add” button
Include the full title including sub-titles.
For multiple titles or titles in multiple languages use the “Add” button
For consistency titles should be in natural language i.e. capital letters to start with and capitalisation of proper nouns (names of places / institutes / people, etc)
|Embargo||Use the date format (e.g. on the page) if an embargo period is applicable|
Where the publisher is clearly identified
Note the journal is not necessarily the publisher
|Date||Year / month / day (where available, in the field provided)|
Journal title, volume number, issue number, page number
Page number (as used in the journal article)
|Series / Report no.||Series name and report number where applicable|
|ISSN / ISBN||
Select the relevant type of number from the drop-down menu
Insert the number as it appears in the field provided (if available)
|Type||Scroll through the menu and select the most appropriate description for the document|
select the language the document is written in
For an unlisted language use the description field
3. Item Submission: Describe Item (II)
Copy and paste subject headings from Aleph / For articles use keywords when provided
Select “Add” button to add multiple subject headings
Capitalise the first letter of proper nouns
|Abstract||Copy and paste the abstract from the document where possible|
|Sponsors||Add the sponsor’s details if available|
For theses select the paragraph beginning with “theses submitted in fulfilment for the degree …” and add the year at the end of this description
Insert multiple and unlisted languages have been used write the language
Include any relevant information for accessing the document
4. Upload file(s)
|Files||Select “Browse” and identify relevant file from the directory where it is stored|
|File Description||Briefly describe the file (thesis / article / presentation / etc.). For a thesis use "Thesis"|
Note: If the item needs to be embargoed, click "edit" once the file has been uploaded.
5. Item Submission I
|Review Submission||at this stage review the metadata and select “correct one of these” when necessary|
6. Item Submission II
|Distribution License||grant the distribution license by checking the checkbox toward the end of the page “I grant the license”
7. Submission Complete
Once complete the submission will be forwarded to the DK Administrator for approval / rejection / editing
Note: Theses and dissertations do need a CC licence.