The current metadata project is aimed at uploading all documentary metadata as recorded in the available research reports.
Download the Research Reports from the CPUT website;
Print only Research Reports will be scanned
Upload the metadata for each faculty under the following headings:
Books / Book Chapters
Journal Articles (DHET subsidised)
Journal Articles (not DHET subsidised)
Postgraduate Degrees conferred (to be loaded under Theses and Dissertations within the relevant faculty, department and collection)
Files may be downloaded from this guide.
1. Start at the ETD home page (http://etd.cput.ac.za)
You may also begin as follows:
It is essential to have the document on screen as you may need to copy and paste information from the document (especially the abstract).
2. Item Submission: Describe Item (I)
Surname; full first names when available. “Add” to add additional authors.
For single authors you do not need to use the “Add” button
Include the full title including sub-titles.
For multiple titles or titles in multiple languages use the “Add” button
For consistency titles should be in natural language i.e. capital letters to start with and capitalisation of proper nouns (names of places / institutes / people, etc)
|Embargo||Use the date format (e.g. on the page) if an embargo period is applicable|
Use Cape Peninsula University of Technology as a publisher
|Date||Year / month / day ( Year the degree was awarded)|
CPUT subscribe to Harvard method of bibliographic citation
|Type||Scroll through the menu and select the most appropriate description for the document - Thesis|
select the language the document is written in
For an unlisted language use the description field or select "Other"
3. Item Submission: Describe Item (II)
Use keywords when provided
Select “Add” button to add multiple keywords
Capitalise the first letter of proper nouns
|Abstract||Copy and paste the abstract from the document where possible|
|Sponsors||Add the sponsor’s details if available|
For thesis select the paragraph beginning with “theses submitted in fulfilment for the degree …” and add the year at the end of this description
4. Upload file(s)
|Files||Select “Browse” and identify relevant file from the directory where it is stored|
|File Description||Briefly describe the file as "Thesis"|
Note: If the item needs to be embargoed, click "edit" once the file has been uploaded.
5. Item Submission I
|Review Submission||at this stage review the metadata and select “correct one of these” when necessary|
6. Item Submission II
|Distribution License||grant the distribution license by checking the checkbox toward the end of the page “I grant the license”
7. Submission Complete
Once complete the submission will be forwarded to the ETD Administrator for approval / rejection / editing
Note: Theses and dissertations do need a CC licence.